Artificial intelligence is evolving rapidly, and so is federal guidance designed to help schools adopt it responsibly. Executive orders from the White House now emphasize the ethical use of AI, student data privacy, and greater transparency in K-12 education. At the same time, federal and state grant programs are offering funding to support district AI initiatives.

These changes create both opportunity and urgency. Schools that act early and intentionally are better positioned to secure funding, make effective technology decisions, and build trust with their communities.

What School Leaders Need to Do Now

New grant opportunities are opening through Title IV, innovation grants, and other federal or state programs. These funds are often time-bound and competitive, which means districts need to be ready.

Here are four practical steps to take:

1. Align with federal guidance.
   Ensure your district’s plans reflect current expectations for responsible AI use and data protections.
2. Vet vendors thoroughly.
   Select technology partners who meet FERPA, COPPA, and state-level compliance standards. Avoid tools that do not explain how they work.
3. Focus on measurable goals.
   Choose tools that support clear district priorities, like increasing instructional time, reducing admin load, or improving student engagement.
4. Act before deadlines hit.
   Many grants are time sensitive. Start now to avoid missed opportunities.

Why Funding Is Only One Piece of the Puzzle

Accessing funds is just the beginning. Implementing AI well also means protecting your district from risk and ensuring long-term sustainability.

• Avoid AI tools that operate as “black boxes” with no audit trail or explanation of decision-making.
• Prioritize tools that integrate with your existing SIS, LMS, and infrastructure.
• Include professional development so your team knows how to use new tools responsibly and effectively.

In a recent Follett Software webinar, Eric Lawson, Director of Technology and Innovation at York School Department, described his team’s intentional approach to planning:

“We didn’t want to be on one side of the fence where it was a knee-jerk reaction, no AI at all… but we also didn’t want an open floodgate. We wanted to slow play it with purpose.”

This kind of balance is essential. AI should support, not disrupt, your district’s priorities.

The Role of Vendors in Compliance and Success

Vendor selection is one of the most important decisions your team will make. Look for providers who:

• Are transparent about how their AI models work
• Offer full compliance with data privacy regulations
• Design tools specifically for K-12 environments
• Provide resources for professional development and staff onboarding

Choosing the right partner early on helps reduce risk and ensures that your AI investments lead to real results.

Learn more about how Follett Software is integrating AI into our products.