Facilities Schedules
Facilities Suite
The K-12 scheduling system: Community access, district control, and documented revenue
Reduce scheduling conflicts, speed approvals, and recover community-use revenue with a K-12 scheduling system backed by Follett Software, trusted by 65% of U.S. school districts.
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4.8/5
G2 star rating -
65%
Trusted by U.S. school districts -
100+
Used by K-12 districts -
30-40%
fewer scheduling conflicts
Follett Software Honored at ISTELive 2026, Presented by Tech & Learning
“We are honored by this recognition of our platform from the Future’s Best of Show Awards at ISTE 2026,” said Chris Porter, CEO of Follett Software. “These awards showcase our dedication to harnessing transformative technologies to strengthen the tools educators use every day, reducing administrative burdens and allowing teachers and school staff more time to focus on student success.”
“As we get new principals or administrators, we have a building level approver. So being able to go in and easily change who approves stuff in a particular building or area is really nice in the system. The ability to be able to change permits and change information on groups or events is really nice. Also nice, ML Schedules is both faster and cheaper than their previous solution.”
Warren Township uses Facilities Schedules across more than 600 groups with over 20 approvers and two admins.
Electronics Specialist, Metropolitan School District of Warren Township
See Facilities Schedules in action
Watch how a district moves a facility request from submission to approval, conflict check, staff coordination, payment, and reporting in one system. In 60 to 180 seconds, buyers should be able to see how Facilities Schedules supports both internal events and community use without relying on email threads, manual calendar checks, or separate invoicing workflows.
Core capabilities
Configurable request workflows
Match approvals, forms, fees, and routing to how your district actually manages facility use, by building, event type, or user group.
At Metropolitan School District of Warren Township, Joshua Prevost runs Facilities Schedules across more than 600 groups with over 20 approvers, and says the biggest difference is that the district can change spaces, permits, and approvers on its own instead of relying on a vendor for every update.
Conflict-free availability calendars
Give staff and community requestors one place to see what is available, what is pending, and what is already booked before a conflict becomes a Friday-night problem.
Facilities outcome language and value modeling for Schedules consistently point to 30-40% fewer scheduling conflicts and double-bookings when districts move to live availability, automated conflict detection, and shared visibility.
Invoicing, payments, and revenue recovery
Turn community use into a process finance can track, invoice, and report without reconciling reservations in one place and payments in another.
Santa Ana Unified recovered $160,000 in lost revenue within nine months, and Facilities value modeling ties streamlined booking and payment workflows to stronger rental revenue capture and clearer cost recovery reporting.
Automated staff coordination and reporting
Keep facilities, custodial, athletics, and support staff aligned with automatic notifications, shared event context, and reporting that shows what is happening across the district.
North Tonawanda City School District uses Facilities Schedules with Work Orders so support needs flow directly from the reservation, and Director of Facilities Jim Hart says the connected workflow frees up time and removes the need to chase paper copies, reminders, and follow-up emails.
See the financial impact for your district
The ROI calculator helps a district estimate the operational and financial impact of moving facility scheduling into one system before committing to a demo.
Typical inputs include the number of facilities and spaces you manage, request volume, time spent on approvals and coordination, community rental activity, and how billing and payments are handled today. Outputs focus on the areas buyers actually evaluate: time returned to staff, fewer manual coordination steps, clearer revenue tracking, better space utilization, and faster cost recovery. This is especially relevant for districts evaluating community access as both a service and a revenue workflow.
Works with the systems you already use
- Payment platforms such as SchoolPay and RevTrak, so invoices and online payments stay tied to the reservation record.
- Athletic scheduling tools, including aktivate, so athletics and facility use live on the same calendar instead of in separate workflows.
- District and public calendars, so approved events can be shared with staff and community users without duplicate entry.
- Building automation and access workflows, so scheduled use can inform door access and other building-level coordination.
Related Solution
Facilities Schedules + Event Registration
Turn community demand into program revenue with one connected system.
If your district is focused on turning unused space into a cleaner, more accountable community-use process, explore our Community Access guide. It connects scheduling, approvals, registration, payments, and revenue visibility around the broader district goal of community access done well.
Ready to see Facilities Schedules in action?
If your district is evaluating how to reduce scheduling conflicts, improve event coordination, and recoup more value from community use, a personalized demo is the fastest way to see how Facilities Schedules fits your workflow. Current demo guidance positions the walkthrough as a focused, no-pressure session built around the district’s own questions and systems.