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K-12 districts are managing larger and more complex device fleets while facing tight budgets, limited staffing, and growing expectations around cybersecurity, AI, and day-to-day support. As laptops, hotspots, and other devices age, many districts are still relying on spreadsheets, manual processes, and disconnected systems to keep track of inventory, repairs, and replacement needs. This playbook explains why reactive asset management creates unnecessary costs and operational strain, and why districts need a more sustainable approach to keeping technology visible, supported, and ready for learning.

It also outlines a practical four-step maturity model to help technology leaders move from manual tracking to strategic planning: build a complete inventory, define ownership and accountability, create a single source of truth, and put data to work. By improving data accuracy, standardizing workflows, and connecting asset, service, and warranty information, districts can reduce loss, extend device life, and make smarter decisions about repairs, refresh cycles, and long-term technology investment.